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AI Bar History

Per-user log of every AI command bar interaction (Ctrl+K). Searchable, pinnable, exportable. Most useful when an admin wants to know what the team's actually using AI for, or when a user wants to recall "what was that thing the AI helped me build last Tuesday?".

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Steps

  1. Sidebar > Tools > AI Intelligence > AI History. Defaults to your own history; admins see a tab to view org-wide.
  2. Each row: timestamp, question, answer (collapsed by default — click to expand), action type tag (command / insight / draft / info), category (auto-classified by the light-tier model in the background), pin icon.
  3. Search box matches across questions + answers. Tag filter narrows by action type or category.
  4. Click the pin to keep an answer at the top of your list — useful for recurring queries (your favorite report, a complex formula you've worked out, etc.).
  5. Promote any answer to the org-shared Knowledge Base via the "↑KB" button on the row — turns one-off Q&A into team-wide documentation. Promoted rows show a green "✓ KB" badge instead of the button.
  6. (Faster path) Promote in-line from the AI Bar response bubble itself — every answer now has a violet "↑ Save to Knowledge Base" pill underneath it. AI History is the right place for bulk curation or re-promoting older entries.
  7. Export your history as CSV from the page header (preserves question + answer + timestamp).

Good to know

  • History is per-user — admins can't snoop on individual users' AI interactions, only see their own. Org-level aggregate (most asked questions, AI usage by user) is in the AI Usage Dashboard.
  • Auto-categorization runs in the background after each entry (one light-tier call per new entry). Categories like "billing", "pipeline", "reporting" emerge from your actual usage; the classifier doesn't use a fixed taxonomy.
  • Pinned items don't expire. Unpinned history retains for 90 days then auto-purges.
Example: A marketing analyst spent 30 minutes last week working out a complicated cohort-retention query with the AI bar. Today she needs the same query for a different segment. She opens AI History, searches "cohort retention", finds the entry from last Tuesday, copies the answer, adapts the segment filter. 90 seconds vs. 30 minutes.

Troubleshooting

AI History page is empty
You've never used the AI command bar (Ctrl+K), or the entries auto-purged at 90 days.
Fix: Open Ctrl+K and ask the AI something — the entry shows up immediately. To preserve entries past 90 days, pin them.
Answer column shows "[hidden]"
You're not the user who originally asked. Other users' AI history is private by default.
Fix: Ask the user to share or promote the entry to the org Knowledge Base if the team needs it.
Promoted to KB but it doesn't appear there
KB promotion writes to a different model and may take a few seconds. Or the KB feature is disabled for the org under Settings > AI Usage > AI Features.
Fix: Refresh the Knowledge Base page. If still missing, verify the Knowledge Base feature is enabled.

Plans

Included in every plan. Logging is free; auto-categorization is one tiny light-tier call per entry. Toggleable per-org under Settings > AI Usage > AI Features (key: ai_bar_history) — disabling it stops history persistence (the AI Bar itself stays on).

Related

  • AI Command Bar (Ctrl+K) (this is its log)
  • Knowledge Base (promote answers from history into shared org docs)
  • AI Usage Dashboard (org-level aggregate metrics)

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